Proposal · McConnell Utopia System 2026
Twelve months of dedicated development, 21 days a month reserved for McConnell. Every item in it is built from the 78 numbered requirements in Module 6 section 36 and Module 7 section 28.
The developer should confirm the proposed technical approach, dependencies and any material cost or phasing implications so McConnell can decide delivery sequence without losing the agreed architecture.
Module 7, section 29.1Module 6 section 36 lists 24 first-build essentials. Module 7 section 28 lists 54 core build requirements. Together that is 78 numbered items, and building all of them is an estimated 530 development days. This contract reserves 252 days and reaches 41 of the 78, so the full specification is a little over twice what a year buys.
Module 7 section 29.1 asks the developer to confirm the approach, the dependencies and the phasing before McConnell decides the delivery sequence. That is what this document does. It sets out which requirements are already live, which the term reaches, and what each of the others would cost, requirement by requirement.
What the day figures mean. There is one estimate against each requirement, and it is the same whether the work is done under this contract or commissioned ad hoc, because the building takes as long as it takes either way. Each includes build, test, data migration where it applies, and one review cycle with your team. Every price is that day count at our ad hoc rate of £450.
Five applications are built and running in McConnell's own environment today, each at the stage marked against it. The estimates in this document assume that starting position: the foundations, the sign-in, the hosting and the data are already in place and already yours.
The cylinder is graduated in requirements, not in pounds. It fills to 41 of 78 by the end of the term. The volume above the line is real, and it is priced in the ledger below rather than left as an implication.
Day counts are estimated development days. Prices everywhere are those days at our ad hoc rate of £450, which is what the same work costs commissioned piece by piece.
Every requirement below is quoted from your own document. The month says when it lands. The price is what that item costs commissioned on its own at our ad hoc rate of £450 a day, so any line can be pulled forward, deferred or dropped and the arithmetic still works.
| Ref | Requirement | When | Estimated days | Ad hoc |
|---|---|---|---|---|
| M6·1 | One worker master profile supporting direct employees and subcontractor operatives. | Month 1 | 11 | £4,950 |
| M6·2 | HR-triggered direct employee profile creation with controlled manual exception. | Live | - | Delivered |
| M6·3 | Subcontractor workforce creation and employer association. | Phase two | 23 | £10,350 |
| M6·4 | Duplicate-worker detection and controlled merge. | Month 2 | 7 | £3,150 |
| M6·5 | Role / trade assignment and configurable requirements library. | Month 2 | 11 | £4,950 |
| M6·6 | Qualification, card and certificate records linked to original evidence. | Month 3 | 6 | £2,700 |
| M6·7 | AI-assisted extraction with confidence, human review and audit history. | Live | - | Delivered |
| M6·8 | Configurable expiry / refresher rules and staged notifications. | Live | - | Delivered |
| M6·9 | Live training matrix generated from source records. | Live | - | Delivered |
| M6·10 | Worker, manager, training administrator and subcontractor dashboards. | Month 3 | 8 | £3,600 |
| M6·11 | Training request, approval, allocation, booking and completion status. | Month 6 | 6 | £2,700 |
| M6·12 | External online-provider integration framework and manual fallback. | Phase two | 10 | £4,500 |
| M6·13 | Basic McConnell learning engine with video, questions, pass mark and version control. | Phase two | 23 | £10,350 |
| M6·14 | Proportionate competence-assurance record, with targeted assessment capability available only where a configured role, activity, concern or reinstatement route requires it. | Month 4 | 13 | £5,850 |
| M6·15 | Role / activity authorisation with scope, conditions and review date where formal authorisation is required. | Month 5 | 7 | £3,150 |
| M6·16 | Worker Safety Passport with explained readiness status. | Month 5 | 10 | £4,500 |
| M6·17 | Worker evidence upload and correction-request route. | Month 6 | 3 | £1,350 |
| M6·18 | Project nomination and readiness comparison. | Month 5 | 10 | £4,500 |
| M6·19 | Links to project induction, RAMS, COSHH and briefing status. | Phase two | 12 | £5,400 |
| M6·20 | Restricted McConnell access-decision record with allocation block, review and reinstatement. | Phase two | 7 | £3,150 |
| M6·21 | Occupational-health operational outcome separated from clinical information. | Phase two | 4 | £1,800 |
| M6·22 | Role-based field permissions, activity history, export controls and retention settings. | Month 6 | 4 | £1,800 |
| M6·23 | Interface specification for HR, project, subcontractor, action, incident and future attendance systems. | Month 1 | 3 | £1,350 |
| M6·24 | Analytics with drill-down to source workers, records and requirements. | Month 4 | 6 | £2,700 |
| M7·1 | Central controlled document library with current / superseded version control. | Month 7 | 7 | £3,150 |
| M7·2 | Document owner, status, revision, issue date, review date and approval history. | Month 7 | 4 | £1,800 |
| M7·3 | Configurable categories and searchable controlled document register. | Month 8 | 4 | £1,800 |
| M7·4 | Create revision from current document and controlled publication / supersession. | Month 9 | 7 | £3,150 |
| M7·5 | Prominent Documents & Records workspace available from every project profile. | Month 12 | 3 | £1,350 |
| M7·6 | Project information-management level configurable at project setup. | Phase two | 5 | £2,250 |
| M7·7 | Primary-navigation Documents & Forms workspace providing company-level Controlled Documents, Digital Forms, Project Records, reviews / approvals and authorised administration. | Month 8 | 6 | £2,700 |
| M7·8 | Project folder templates generated at project setup, with Basic / Standard / Enhanced / HRB and client / framework variations where configured. | Phase two | 7 | £3,150 |
| M7·9 | Progressive Structure View showing up to three adjacent hierarchy levels where screen width permits, with single-selection next-level preview, deliberate drill-down / Open behaviour, responsive reduction to two or one level on smaller screens, breadcrumbs and Back / Up One Level navigation. | Phase two | 9 | £4,050 |
| M7·10 | Contextual document and form access from specialist workflows and linked entities without creating duplicate records. | Phase two | 6 | £2,700 |
| M7·11 | Digital forms opened from a project or workflow inherit the known project and record context automatically. | Phase two | 4 | £1,800 |
| M7·12 | SharePoint / Viewpoint-style expandable project folder hierarchy with centrally governed primary folders and useful subfolders. | Month 7 | 2 | £900 |
| M7·13 | Folder, Structure and Register views using the same underlying project records and metadata. | Phase two | 7 | £3,150 |
| M7·14 | Register View including authorised live / incomplete project-linked digital forms and workflow records, with clear statuses, proposed filing context and transition to the same completed record on closure. | Phase two | 9 | £4,050 |
| M7·15 | Record-aware Open Record behaviour and context-sensitive More Actions based on record type, status and user permissions. | Phase two | 6 | £2,700 |
| M7·16 | Project-level Controlled Docs shortcut opening the company Controlled Document Library in project-aware context without duplicating the master library. | Phase two | 3 | £1,350 |
| M7·17 | Controlled project-folder creation rules by parent folder and user role, including naming checks, permission inheritance and audit trail. | Phase two | 6 | £2,700 |
| M7·18 | Automatic folder or dynamic-group creation from reliable project data such as appointed subcontractors, work packages and locations, avoiding repeated manual folder creation across the repository. | Phase two | 7 | £3,150 |
| M7·19 | Fast upload, drag-and-drop and smart filing prompts. | Month 11 | 5 | £2,250 |
| M7·20 | Clear current version, document status and previous-version history. | Month 8 | 4 | £1,800 |
| M7·21 | Project document review / approval workflow where configured. | Month 9 | 7 | £3,150 |
| M7·22 | Issue / distribution history and acknowledgement capability. | Month 9 | 7 | £3,150 |
| M7·23 | Digital Forms Library with controlled template versions. | Month 10 | 6 | £2,700 |
| M7·24 | Core digital form builder with conditional logic, photos, files, signatures and auto-populated project data. | Month 10 | 15 | £6,750 |
| M7·25 | Draft save, autosave, submission lock and controlled amendment for completed forms. | Month 11 | 5 | £2,250 |
| M7·26 | Automatic PDF record output where required. | Month 11 | 5 | £2,250 |
| M7·27 | Automatic filing of completed forms to the correct project category. | Month 12 | 3 | £1,350 |
| M7·28 | Automatic indexing of outputs from RAMS, permits, inspections, incidents, actions and other source modules. | Phase two | 9 | £4,050 |
| M7·29 | No uncontrolled duplicate copies where a live source workflow exists. | Phase two | 4 | £1,800 |
| M7·30 | Role-based internal, subcontractor and external visibility. | Phase two | 7 | £3,150 |
| M7·31 | Project-level search plus authorised cross-project Project Records search from the primary Documents & Forms workspace. | Month 12 | 4 | £1,800 |
| M7·32 | Links between documents and relevant projects, work packages, subcontractors, workers, locations and source records. | Phase two | 6 | £2,700 |
| M7·33 | Project close-out / handover checklist and structured export capability. | Phase two | 9 | £4,050 |
| M7·34 | Full document and record audit trail. | Month 12 | 3 | £1,350 |
| M7·35 | Admin configuration for categories, metadata, review routes, form templates, permissions and retention rules. | Month 12 | 2 | £900 |
| M7·36 | In-system preview for PDFs, Word, Excel, photographs and other common project files without mandatory download. | Phase two | 7 | £3,150 |
| M7·37 | Folder View display modes including List, Grid and large Gallery views with adjustable visual thumbnail size and a high-quality image viewer supporting previous / next, zoom, pan, rotate, fit-to-screen and full-screen. | Phase two | 6 | £2,700 |
| M7·38 | Controlled printable versions of digital forms retaining McConnell branding, reference and version. | Month 12 | 3 | £1,350 |
| M7·39 | Mobile paper-form scan-back using QR / record identification, OCR / document recognition and user-confirmed smart filing. | Phase two | 11 | £4,950 |
| M7·40 | Permission-controlled visibility of revision summaries, internal notes and document review comments. | Month 8 | 3 | £1,350 |
| M7·41 | Linked-document dependency and change-impact warnings when a referenced controlled document is revised, superseded or withdrawn. | Phase two | 6 | £2,700 |
| M7·42 | Flexible upload handling that protects live source workflows without blocking legitimate supporting, scanned, historic or imported records. | Phase two | 4 | £1,800 |
| M7·43 | Group briefing / toolbox-talk attendance using live workforce lists, QR / short-link self-confirmation, personal-device signing and paper fallback. | Phase two | 7 | £3,150 |
| M7·44 | Assessment and conversion of suitable spreadsheet-based processes into purpose-built system tools rather than assuming complex spreadsheets must remain external. | Phase two | 7 | £3,150 |
| M7·45 | Document comparison / redline, PDF markup and drawing annotation capability. | Phase two | 13 | £5,850 |
| M7·46 | OCR / content extraction and automated document quality / completeness checks. | Phase two | 7 | £3,150 |
| M7·47 | Natural-language search with source references and permission controls. | Phase two | 7 | £3,150 |
| M7·48 | Microsoft 365 / SharePoint / Outlook integration where useful, bulk legacy migration utilities, controlled client collaboration and structured reporting / API export. | Month 7 | 12 | £5,400 |
| M7·49 | Role-based Controlled Document views that present the same source record differently for administrators / document owners and standard users without exposing unnecessary management controls. | Month 11 | 6 | £2,700 |
| M7·50 | Device-appropriate responsive experience: full multi-pane repository capability on larger screens and simplified task-focused mobile views using the same records, permissions and audit trail. | Phase two | 9 | £4,050 |
| M7·51 | Asset-aware metadata, linking and filing for plant / equipment and other entity-led records, including mobile scan-back that does not force a work-package relationship where none exists. | Phase two | 6 | £2,700 |
| M7·52 | Handover-readiness dashboard with required / complete / missing / awaiting approval / overdue status, handover-area drill-down and direct action assignment for missing evidence. | Phase two | 9 | £4,050 |
| M7·53 | Structured handover-pack generation from controlled source records and a retained project archive snapshot of the record / version state at close-out. | Phase two | 9 | £4,050 |
| M7·54 | HRB / Golden Thread information view capable of surfacing controlled records by building, block, floor, location / element and controlled change, with completeness and evidence-status reporting. | Phase two | 11 | £4,950 |
Requirements marked Live are already built and are charged for nothing. Every day figure is an estimate, for sequencing and comparison, and is not a commitment to a fixed price for that item taken alone.
37 of the 78 sit outside this term, an estimated 302 development days in total. Two of them are not features. Module 6's learning engine is a video platform with question banks, versioned courses and completion certificates. The subcontractor workforce platform is a second application with its own tenancy, its own onboarding and every subcontractor as a separate data controller. Each needs a programme of its own, and neither can be delivered inside a twelve month term alongside the rest.
| Ref | Requirement | Estimated days | Ad hoc |
|---|---|---|---|
| M6·3 | Subcontractor workforce creation and employer association. | 23 | £10,350 |
| M6·13 | Basic McConnell learning engine with video, questions, pass mark and version control. | 23 | £10,350 |
| M7·45 | Document comparison / redline, PDF markup and drawing annotation capability. | 13 | £5,850 |
| M6·19 | Links to project induction, RAMS, COSHH and briefing status. | 12 | £5,400 |
| M7·39 | Mobile paper-form scan-back using QR / record identification, OCR / document recognition and user-confirmed smart filing. | 11 | £4,950 |
| M7·54 | HRB / Golden Thread information view capable of surfacing controlled records by building, block, floor, location / element and controlled change, with completeness and evidence-status reporting. | 11 | £4,950 |
| M6·12 | External online-provider integration framework and manual fallback. | 10 | £4,500 |
| M7·9 | Progressive Structure View showing up to three adjacent hierarchy levels where screen width permits, with single-selection next-level preview, deliberate drill-down / Open behaviour, responsive reduction to two or one level on smaller screens, breadcrumbs and Back / Up One Level navigation. | 9 | £4,050 |
Sequencing is a steering decision. Any of these can move into the term by moving something else out, and the ledger above is the instrument for doing that in a meeting rather than in a change order.
21 development days a month are reserved for McConnell and are not sold to anyone else. Work starts where the last piece finished, on a codebase we already own together, so nothing is spent re-learning where things got to and nothing waits for a gap in somebody else's diary. That continuity is the difference between a contract and ad hoc work. The building takes as long as it takes either way. What changes is that it is continuous, dated, reserved for you, and at a rate held for the whole term.
Our ad hoc rate of £450 sits below that range, and the comparison above is against our own rate rather than against the market. The figure covers development. Cloudflare, AWS and any other licensing are billed to McConnell directly at their own running cost and are not part of it. The £6,000 of AI usage credits, £500 a month, is the only running cost inside the figure. Pause at any month end with nothing further to pay.
